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10 Best Payroll Apps
By Jodie Price | Updated November 10, 2025
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Rippling
Recognized as “Best for Built-in Compliance,” Rippling delivers payroll services starting at $35 per month plus $8 per employee. With mobile apps on Android and iOS, it gives employees seamless access to their payroll data on the go, making it a reliable and compliance-focused choice for businesses.
Expert Take
Rippling unifies HR, finance, and IT management in one platform, letting you handle payroll, compliance, and employee access from a single system. Its payroll feature automates tax filings and global payments. The mobile app enables geolocation-based time tracking, allowing managers to monitor labor costs and ensure accurate employee timestamps.
Rippling’s app automates compliance with built-in rules for breaks, time off, and overtime, plus customizable alerts and approval chains for different jurisdictions. It stores documentation for each shift, allows note or image uploads, and keeps managers informed about overtime or extra costs, prompting employees to complete timesheets and take required breaks.
While Rippling offers advanced features and scalability, its pricing may feel steep for very small teams. It’s ideal for businesses looking to centralize payroll, HR, and IT processes into one solution instead of using multiple tools.
Pros & Cons
Pros
- All-in-one HR, payroll, and IT management
- Mobile app with time tracking and notifications
- Supports U.S. and international payroll
- Integrates with third-party tools
Cons
- Higher cost compared to basic payroll apps
- May feel complex for very small businesses
- Some features require add-on modules
- Learning curve for first-time users
Specs
Feature Details App-Based Time Tracking Yes; uses geolocation to log hours and track labor costs accurately. Expense Management Yes; lets you manage reimbursements and sync spending with payroll. App-Based Onboarding Not offered Alerts and Notifications Yes; sends reminders for compliance, deadlines, and approvals. In-App Messaging Through Rippling support only; provides communication within the platform for HR and payroll tasks. -
Remote
Labeled as “Best for Expense Management,” Remote starts at $29 per person each month and offers payroll access through mobile apps on Android and iOS. Employees can conveniently view their payroll data on the go, making it a practical solution for globally distributed teams.
Expert Take
Remote streamlines payroll and compliance for global teams by managing international tax laws, benefits, and employment regulations without local entities. Its user-friendly interface centralizes employee data, payments, and HR integrations, making global workforce management seamless while minimizing errors.
The mobile app simplifies expense reporting by allowing employees to capture receipts and invoices with their phone’s camera. Image recognition automatically extracts details like prices, dates, and vendors. Users can also track approvals, view paystubs, and monitor reimbursements in real time, improving accuracy, transparency, and payment turnaround.
However, the mobile app offers limited tools for managers. Payroll runs and most administrative tasks still need to be managed through Remote’s employer dashboard. Remote’s automation of cross-border compliance and expense tracking makes it an excellent option for businesses supporting a global workforce.
Pros & Cons
Pros
- Supports payroll in many countries
- Handles tax compliance and local regulations
- Offers benefits administration for global teams
- Centralized platform for HR and payroll data
- Straightforward interface with clear reporting
Cons
- Pricing may be higher than basic payroll apps
- Limited usefulness if your team is only local
- Some advanced features may require higher-tier plans
- Integration options are fewer compared to larger HR suites
Specs
Feature Details App-Based Time Tracking Yes; can integrate with third-party tools for time tracking. Expense Management Yes; basic support for recording and reimbursing employee expenses. App-Based Onboarding Not offered Alerts and Notifications Sends reminders for payroll deadlines, compliance tasks, and approvals through Slack app. In-App Messaging Not offered -
Workful
Tagged as “Best for Location-Based Access Control,” Workful starts at $45 per month plus $7 per employee. Its mobile platform is available on iOS only, but it still gives employees full access to their payroll data, making it a solid option for teams that prioritize secure, location-based tracking.
Expert Take
Workful helps small teams manage payroll, time tracking, and onboarding from one platform. Its mobile app lets employees clock in, submit expenses, and message managers directly, cutting down on separate tools. Built-in alerts and notifications keep deadlines visible and approvals timely, improving organization and team coordination.
Workful improves accuracy by using geolocation to confirm employees clock in and out at assigned job sites. Managers can restrict punch-ins to specific Wi-Fi networks or preset locations, preventing time fraud and payroll errors. Employees must share mobile location data, and similar restrictions can be applied to browser logins for added control.
While Workful doesn’t offer the full range of enterprise-level features found in larger platforms, it delivers a straightforward, affordable solution for small businesses. Its emphasis on payroll accuracy, employee accountability, and user-friendliness makes it ideal for teams that prioritize simplicity while maintaining oversight.
Pros & Cons
Pros
- Simple interface for payroll and HR tasks
- Integrated time tracking and expense management
- Geolocation limits for clocking in and out also available through browsers
- Mobile app with employee self-service features
Cons
- Limited advanced reporting compared to larger providers
- Fewer integrations with third-party apps
- Not ideal for large or complex businesses
- Customer support options are more basic than premium competitors
Specs
Feature Details App-Based Time Tracking Yes; Employees clock in/out from the mobile app; data flows directly into payroll. Expense Management Yes; Staff upload receipts and submit expenses for approval within the app. App-Based Onboarding Not offered Alerts and Notifications Not offered In-App Messaging Not offered -
Zoho Payroll
Highlighted as “Best for In-App Communication,” Zoho Payroll is priced at $39 per month plus $6 per employee. It supports both Android and iOS platforms, giving employees convenient access to their payroll data from anywhere. This makes it a cost-effective choice for businesses that value seamless communication alongside payroll.
Expert Take
Zoho Payroll offers an affordable payroll solution for small and medium-sized businesses, especially those using Zoho’s suite of tools. It automates tax filings and calculations, supports direct deposits, and ensures fast, paperless payments. Employees can onboard, access forms, and view W-2s directly through the app for a smoother payroll experience.
Zoho Payroll’s mobile app improves communication by letting managers answer payroll questions and send announcements instantly. Employees can access paystubs, submit expense reimbursements via Zoho Expense, and manage updates from one place.
Although Zoho Payroll’s features may feel limited compared to larger platforms, it covers the essentials well. For businesses that prioritize simplicity, affordability, and tight integration with the Zoho ecosystem, it’s a strong choice.
Pros & Cons
Pros
- Integrates with other Zoho apps
- Automates tax filings and compliance
- Simple interface with clear navigation
- Affordable pricing for small businesses
- Supports direct deposit and multiple pay schedules
Cons
- Limited HR features compared to full-service platforms
- Not as customizable as enterprise payroll systems
- Fewer third-party integrations outside the Zoho ecosystem
- May not scale well for very large organizations
Specs
Feature Details App-Based Time Tracking Using Zoho Shifts integration; requires integration with Zoho People for attendance tracking Expense Management No direct expense tracking; integrates with Zoho Expense for this function App-Based Onboarding Not offered Alerts And Notifications Not offered In-App Messaging Yes; relies on Zoho Cliq or Zoho People for communication -
QuickBooks Payroll
Recognized as “Best for Managing Job Schedules,” QuickBooks Payroll starts at $50 per month plus $6 per user. It supports both benefits administration and contractor payments, making it versatile for businesses with mixed workforces. This combination of payroll and scheduling tools provides flexibility for managing employees and contractors in one system.
Expert Take
QuickBooks Payroll integrates seamlessly with QuickBooks Online, combining payroll and accounting in one platform. It automates tax filing and calculations while offering same- or next-day direct deposits for faster employee payments. Its intuitive interface makes it an ideal option for small and mid-sized businesses looking for efficiency and simplicity.
The Workforce mobile app streamlines job tracking by letting employees manage schedules, view payroll data, and switch between job codes or locations. Users can create and duplicate job sites or import them from a CSV file, offering flexibility for teams working across multiple assignments or locations.
While QuickBooks Payroll covers core payroll functions well, its HR features are limited compared to competitors. Businesses that value tight integration with QuickBooks and streamlined payroll processes will find it especially useful, but those needing advanced HR capabilities may want to look elsewhere.
Pros & Cons
Pros
- Direct integration with QuickBooks Online
- Automated payroll tax calculations and filings
- Same-day or next-day direct deposit options
- Easy-to-use mobile app for iOS and Android
- Employee self-service portal for pay stubs and tax forms
Cons
- Higher cost compared to some small business payroll apps
- Limited HR features outside of payroll management
- Customer support response times can vary
- Some advanced features only available in higher-tier plans
- Less flexibility for businesses not using QuickBooks accounting
Specs
Feature Details App-Based Time Tracking Yes, available through QuickBooks Time integration; tracks hours and syncs with payroll. Expense Management Yes, managed within QuickBooks Online; not built directly into payroll. App-Based Onboarding Not offered Alerts And Notifications Not offered In-App Messaging Not offered -
TriNet
Labeled as “Best for Push Notifications,” TriNet does not list its starting monthly price but provides mobile access on both Android and iOS. Employees can easily view their payroll data through the app, making it a practical choice for businesses that value strong mobile connectivity and timely updates.
Expert Take
TriNet operates as a professional employer organization (PEO) that manages HR, payroll, benefits, and compliance on behalf of businesses. It automates payroll and tax filing while offering a self-service app for employees to access pay stubs, update details, and track time, streamlining workforce management.
People Hub centralizes employee communication, allowing managers to share updates, approvals, and targeted messages without switching apps. It links conversations to tasks and syncs recognition with performance reviews, helping teams stay connected while simplifying communication and HR workflows.
TriNet’s HR Plus combines payroll and compliance reviews for all 50 states, supported by expert HR guidance. Though less flexible than standalone payroll tools, its comprehensive coverage and expert support make it ideal for businesses seeking all-in-one HR and payroll management, even if smaller teams may find it more than they need.
Pros & Cons
Pros
- Full-service HR and payroll in one platform
- Strong compliance and risk management support
- Access to large-company benefits packages
- Mobile app for employees and managers
Cons
- Pricing can be higher than basic payroll apps
- Less customizable than some competitors
- Best suited for small to midsize companies, not very small teams
- Requires working within the PEO structure, which reduces flexibility
Specs
Feature Details App-Based Time Tracking Yes; Employees can clock in/out and log hours directly in the mobile app. Expense Management Yes; Supports expense submission and approvals but not as advanced as dedicated tools. App-Based Onboarding Yes; Digital onboarding with document uploads and e-signatures. Alerts and Notifications Yes; Sends reminders for payroll deadlines, benefits enrollment, and compliance updates. In-App Messaging Yes; Offers basic communication tools, mainly for HR and employee updates. -
Homebase
Described as “Best for Running Payroll Remotely,” Homebase is priced at $39 per month plus $6 per employee. Available on Android and iOS, it provides employees with direct access to their payroll data, making it a convenient choice for teams that need flexibility and mobile-friendly payroll management.
Expert Take
Homebase streamlines scheduling, time tracking, and payroll for small businesses with hourly staff. Managers can track hours, approve timesheets, and process payroll in one system, minimizing errors and saving time. Payroll is available as an add-on, starting at $39 per month plus $6 per employee.
Homebase’s mobile app lets employees clock in using GPS or photo verification and access schedules, shift requests, and pay details. Managers can create schedules, track labor costs, and get alerts for missed shifts or overtime, while notifications keep teams updated and reduce last-minute scheduling issues.
While Homebase may not match the depth of larger, enterprise-level payroll systems, its integration of payroll with scheduling and labor management makes it a simple, cost-effective choice. For small businesses that want to streamline operations in one platform, Homebase delivers strong value and ease of use.
Pros & Cons
Pros
- Integrates scheduling, time tracking, and payroll in one app
- Easy setup for small businesses with hourly staff
- Mobile-friendly with employee self-service features
- Reduces payroll errors by syncing hours directly
Cons
- Limited features compared to larger payroll platforms
- May not suit businesses with complex payroll needs
- Extra costs for advanced payroll functions
- Fewer integrations outside its own ecosystem
Specs
Feature Details App-Based Time Tracking Yes; Track hours, clock in/out from mobile devices, syncs directly to payroll Expense Management Not offered App-Based Onboarding Not offered Alerts And Notifications Yes; Real-time shift reminders, late clock-in alerts, and payroll updates In-App Messaging Yes; Team chat for schedule changes, shift swaps, and quick updates -
ADP RUN
Recognized as “Best for Secure Mobile Access,” ADP RUN does not list its starting monthly price but offers support on both Android and iOS platforms. Employees can easily access payroll data through the app, making it a secure and convenient choice for businesses.
Expert Take
ADP RUN provides flexible payroll solutions with scalable service tiers that include options for HR tools like benefits, retirement plans, and background checks. Payroll can be managed via desktop or mobile, and employees can access pay stubs, W-2s, and schedules directly, reducing administrative work and improving convenience.
The ADP mobile app enhances security with password, PIN, or fingerprint access and a fraud prevention system that detects suspicious activity. Employees can clock in, request time off, and alert managers of delays, while new hires can complete onboarding or recover login details without IT assistance.
Tax filing is automated at federal, state, and local levels to reduce errors and potential penalties. ADP offers 24/7 phone and chat support, making it a reliable choice for businesses seeking strong payroll services along with HR and security features.
Pros & Cons
Pros
- Automated payroll tax filing and compliance support
- Mobile access for both employers and employees
- Scales with add-ons like HR tools and benefits management
- 24/7 customer support available
Cons
- Pricing is not transparent and requires a custom quote
- Can be more expensive than competitors for small businesses
- Some features, like benefits or HR tools, require higher-tier plans
- Learning curve for first-time payroll users
Specs
Feature Details App-Based Time Tracking Yes, available through ADP add-ons; integrates with payroll for accurate hours. Expense Management Limited; requires integration with third-party tools for full tracking through the Expensify app. App-Based Onboarding Not offered Alerts and Notifications Not offered In-App Messaging Not offered -
BambooHR
Labeled as “Best for In-App Performance Management,” BambooHR does not list its starting monthly price but is available on Android and iOS. Employees can access their payroll data directly through the app, making it a practical solution for businesses that want payroll paired with performance management tools.
Expert Take
BambooHR is an all-in-one HR platform that integrates payroll, applicant tracking, employee records, and performance management. Payroll can be managed in-house or synced with an external provider. Its user-friendly dashboard helps teams efficiently manage HR tasks with minimal training.
The BambooHR mobile app allows employees to view paystubs, track hours by project or pay rate, and request time off with e-signatures for quick approvals. Managers can oversee labor costs, approve requests, and track achievements to inform raises or promotions, promoting real-time recognition and engagement.
BambooHR stands out for its focus on employee growth and engagement, offering goal tracking, progress monitoring, and satisfaction surveys to assess morale. The shared calendar enhances team visibility, and integrations with accounting, benefits, and time-tracking tools offer flexibility for businesses aiming for unified HR and payroll management.
Pros & Cons
Pros
- Simple interface that reduces setup and training time
- Combines HR, payroll, and performance tools in one platform
- Strong onboarding features for new hires
- Good reporting options for workforce data
- Offers integrations with other payroll and HR apps
Cons
- Payroll is an add-on, not included in the base plan
- Pricing is not listed publicly, so you must request a quote
- Lacks advanced customization compared to larger enterprise systems
- Some users may find limited international payroll support
Specs
Feature Details App-Based Time Tracking Yes; Employees can clock in/out and track hours directly in the mobile app. Expense Management Not offered App-Based Onboarding Yes; Digital forms, e-signatures, and task checklists for new hires. Alerts And Notifications Automated reminders for approvals, time-off requests, and compliance tasks (iOS only). In-App Messaging Not offered -
Square Payroll
Recognized as “Best for Payroll-POS Integration,” Square Payroll starts at $35 per month plus $6 per employee. It works on both Android and iOS devices and gives employees direct access to their payroll data, making it especially useful for businesses already using Square’s POS system.
Expert Take
Square Payroll caters to small businesses using Square’s POS system, integrating payroll with time tracking, scheduling, and messaging in one app. It automatically syncs employee hours, tips, and commissions while managing direct deposits, benefits, and tax filings, streamlining payroll for mobile-focused teams.
Managers can control employee time tracking through Square Shifts, setting rules for clock-ins and breaks. Employees use the Team App to view schedules, manage availability, and request time off, while new hires complete onboarding documents in-app.
While Square Payroll is limited to U.S. businesses and doesn’t support global payroll, it remains a cost-effective, streamlined option for domestic operations. If your business uses Square, the payroll feature integrates smoothly with your existing tools.
Pros & Cons
Pros:
- Syncs with Square POS for automatic time, tips, and commission tracking
- Supports multiple pay rates and multi-state payroll
- Easy setup for small teams and contractors
- Affordable pricing for basic payroll needs
Cons:
- Limited international payroll support
- Fewer advanced HR features compared to larger platforms
- May not scale well for larger organizations
- Customer support can be slower during busy times
- Some features cost extra, such as benefits management
Specs
Feature Details App-Based Time Tracking Yes, integrated with Square POS; employee hours sync automatically to payroll. Expense Management Not offered App-Based Onboarding Yes; Lets you add employees or contractors through the app with basic setup steps. Alerts And Notifications Yes; Sends reminders for payroll deadlines and confirmations when payroll is processed. In-App Messaging Yes; Built-in messaging within the app.
Frequently Asked Questions
What is a payroll app?
A payroll app lets employees and managers access payroll tools from mobile devices. It allows workers to clock in and out, view paystubs, and update payroll details remotely. Managers can review hours, approve time off, and communicate with staff, streamlining payroll and HR processes from any location.
What new features do the leading payroll apps have for tax compliance?
Most leading platforms now include built-in compliance tools that handle tax calculations, payroll compliance, and automatic tax filing. These updates reduce errors and help you stay current with changing regulations. Some apps also provide payroll reports that make audits and year-end filings easier.
How do the most popular payroll applications ensure data security?
Cloud-based payroll systems use role-based access control, multi-factor authentication, and encrypted storage to protect sensitive employee data. These measures maintain payroll accuracy while reducing risks tied to unauthorized access or data breaches.
How do I get started using a payroll app?
To start, your employer sets up an account during onboarding. After downloading the app on iOS or Android, follow the employer’s link to log in. You’ll create a passcode, enable two-factor authentication, and then access paystubs, schedules, and time tracking. Some apps also allow time-off requests, notifications, and direct messaging.
What are the customer support options for the major payroll app providers?
Most providers offer phone, email, and live chat support, with premium plans sometimes including dedicated account managers. Some also provide online knowledge bases, step-by-step guides, and self-service payroll tools to help you solve issues quickly without waiting for direct assistance.